Town of York, Green County, Wisconsin
Minutes of Monthly Board Meeting
Tuesday, May 14, 2024
Please Note: These Town Board meeting minutes are posted as draft-only to inform town residents of the topics addressed at the board meeting. These minutes are subject to review and possible revision at next month’s Town Board meeting and should not be considered official until they receive final board approval at that time.
The meeting was called to order by Dan Truttmann at 7:05 pm. The meeting was held via video conference on Zoom and in person. Chairman Dan Truttmann, 1st Supervisor Travis Leonard, 2nd Supervisor Aaron Gifford, and Clerk-Treasurer Brenda Hackbart were present. Verification of proper notice was given.
Public Comment – Dan Truttmann introduced the new Plan Commission secretary, Jessica Peterson, who joined meeting via Zoom.
Minutes of 4/9/2024 Town Board Meetings – Minutes were omitted in error in Board packet but presented online during meeting. Motion made by Dan Truttmann to approve the Board Meeting minutes; second by Travis Leonard. Motion carried.
Bills to be Paid- Bills to be paid were presented. Dan Truttmann confirmed report should continue as Cash accounting method. Brenda Hackbart informed Board of 2 penalty notices received via mail from WI Dept of Revenue for 2023 reporting; but unclear as to reasoning; will work with Town’s accountant to appeal and/or make payment by May 19, 2024 due date to avoid additional penalties. Motion made by Travis Leonard to approve the bills to be paid; second by Aaron Gifford. Motion carried.
Treasurer’s Report – The Treasurer’s Report was presented. Dan Truttmann confirmed report should continue as Cash accounting method. Board requested Brenda Hackbart make additional revisions to report layout for even easier viewing, and work with Town’s accountant to update General Property Tax amount in Budget vs Actuals report. Motion made by Travis Leonard to approve the Treasurer’s Report as presented; second by Aaron Gifford. Motion carried.
Patrolman’s Report- Lance Moen reported repairs and maintenance to equipment, ongoing issues with Volvo, brush/branches to be cleared, gravel in ditches to clear, culvert & road washout cleanup, cleaning out toilet tank in Town Hall, and other Spring (seasonal) cleanup. Lance Moen reported that he turned off exterior water as evidence of someone without permission accessing water source; and that the ‘steel’ dumpster was picked up and replaced with a shorter container – but now have half capacity. Lance Moen expressed gratitude to those residents who have cleaned up trash along roadways. Patrolman confirmed that while on vacation, Aaron Gifford will oversee any downed trees or urgent needs.
Weed Commissioner Report- Aaron Gifford reported that the spraying and cutting down of invasive and noxious weeds should commence immediately. Aaron Gifford confirmed no changes to the Noxious Weeds notice posted last year, and asked Clerk to post on Town website.
Plan Commission Report- Dan Truttmann reported that at the May 7th Plan Commission meeting, further discussions regarding the proposed Land Division ordinance and Dwelling Units were had and will continue to fine tune details for Town. Dan Truttmann suggested that additional zoning permits are possibly needed; and an Operations ordinance may address some of the potentially new issues. Dan Truttmann also reported that Jessica Peterson is replacing Bethany Storm, and that Charles Umhoeffer will be Arlo Paust’s replacement at an undefined date.
Business Items-
- Brian Schlafli – Approve Driveway Permit: Discussion regarding location of driveway in absence of Brian Schlafli at the meeting. Motion made by Travis Leonard to approve Driveway Permit for Schlafli on Sunnyside Road; second by Aaron Gifford. Motion carried.
- Proposed new CSM for James Anderson combining two lots: Brenda Hackbart reported that James (a/k/a Kep) Anderson emailed stating he hadn’t initiated the new CSM yet. This matter is currently on hold.
- Discussion on expanded UTV/ATV routes: Travis Leonard reported he didn’t find anything different on the County’s UTV ordinance compared to Town’s. Dan Truttmann reported he had heard that the Sherrif’s office does not have enough resources to enforce UTV ordinances. Dan Truttmann prefers confirmation from County if they expect to make changes (in operating hours, routes, etc.) to their ordinance before Town makes any changes to our ordinance. Dan Truttmann made motion to table this item until June 2024 meeting; second by Aaron Gifford. Motion carried.
- Resolution consideration on request of Blanchardville 212: Discussion regarding who to attend Village of Blanchardville’s upcoming June 12, 2024 meeting on the topic, and that the content of the request is regarding compensation for emergency personnel. Travis Leonard confirmed he will attend and report back to Board.
- Discuss alternative method for Clerk-Treasurer paying bills and invoices: Brenda Hackbart cited options from WI Town Officers’ Handbook for alternative procedure and the state statute regarding remittance required within 30 days of receipt. Brenda Hackbart explained current process, including handling items multiple times, and concerns over receiving duplicate invoices when waiting until next Board meeting for approval to pay. Dan Truttmann and Brenda Hackbart will meet separately to create ordinance to present at next Board meeting. Dan Truttmann also mentioned he and Brenda Hackbart will meet in near future with Town’s insurance agent to review policies, and bring to Board’s attention if any changes are needed.
- Discuss and approve priorities related to newly approved Vierbicher contract: Dan Truttmann cited driveway ordinance and long-range facility planning as first items. No cost for initiating quotes with Vierbicher on items so nothing to approve at this time.
- Unpaid invoice for culvert: Clerk removed from agenda – this has been paid.
Adjournment- Travis Leonard made motion to adjourn; second by Aaron Gifford. Motion carried. The meeting adjourned at 8:52 pm.
Respectfully submitted, Brenda Hackbart, Clerk-Treasurer
2024-05-14 Minutes – Board Meeting