Town of York
Regular Monthly Board Meeting
February 9, 2010
The meeting was called to order at 8:05 P.M. Chairman Dan Reeson, 1st Supervisor Dan Truttmann, 2nd Supervisor Steve Hermanson, and Clerk Nancy Anderson were present along with Plan Commission member Sean Shilling. Treasurer Nathan Ula was not present. Verification of proper notice was given. After a minor change in January minutes, Dan Truttmann move to approve the minutes, Steve Hermanson 2nd. Motion carried.
Treasurer’s Report– (as provided to clerk)- Income included State of WI dividends and refunds $5.62, State of WI payment-in-lieu-of-tax $9711.02, public service charges $120.00, and interest on account $374.95. After payroll and all bills paid, the January balance with January tax payments not included is $118,218.47.
Bills– Bills included a battery for the chipper $120.00, coolant for tractor heater $88.00, and some small parts from NAPA and Eastside. Dan Reeson move to approve the bills, Dan Truttmann 2nd. Motion carried.
Patrolman’s Report– Wayne Bue not present. Snow plowing continues with no apparent breakdowns or major problems. Eric provided the Board with several names of those who are plowing snow across the road. Dan Reeson will contact them.
Plan Commission Report– Sean Shilling asked for comments or changes on the proposed amendments to the Land Division Ordinance and Driveway Ordinance the Board would like to make before legal counsel is contacted. Several items were discussed. Work on charging a fee on real estate transfers still is not ironed out. Steve Hermanson would like to see the money paid to the Town beforehand rather than trying to collect the fee after the transfer. Dan Truttmann suggested that a fee schedule should be referred to in the amendment, rather than stating a set fee amount in the ordinance. The Plan commission had also discussed a loop hole to prevent property owners from dividing their land if it hasn’t been owned for at least five years. The public hearing for the ordinance amendments will not probably happen for several months.
Public Comments– Dan Reeson received a copy of a letter that Sherri Hawkins had written to Gardiner Appraisal Service addressing the Green Acres outlots tax situation. The Board is under the impression that the County will try to sell the green space to raise funds. The letter was read and filed. A letter also came from Teresa Zimmer at the FSA office concerning complaints of weed violations on CRP land. If the Town receives a complaint, and a noxious weed violation is confirmed, a written statement to the FSA from the town board is required in order for FSA to enforce compliance regulations.
Old Business– Steve Fabos-Liability insurance for tree cutting- Steve does have a certificate of insurance. He will cut and burn brush piles for the Town during the summer this year.
Signs for Recycling Center– The extra dumpster is helping to control the mess that sometimes occurs there. Karen is having some problems recognizing people who are residents versus those who should not be dumping. Dan will look into decals that adhere to the front of the dumpsters saying what is not accepted, like electronics, construction waste, and hazardous waste, and possibly a penalty notice for dumping if a non resident or dumping occurs during unsupervised hours.
Prioritizing 2010 Workplan– Accounting software, treasurer appointment, and website revamp should probably come first, along with the land division database. The road sign review will take place in summer. Dan R., Dan T., and Steve will divide up the town roads, review signs and report back to the Board on reflectivity. Repairs on the shed will take place when the shed is empty, roof repair when weather is favorable, and the Junk Vehicle Ordinance will be taken up later in the year.
Clerk/Treasurer Accounting Software– Nancy presented two software programs for the Board’s consideration, “Town Hall” software and “Our Town” software. Dan Truttmann suggested “Quick Books” and “Center Point”. Nancy will try to contact Ann Schwartz of Town of Decatur to see if she can watch her work with the Town Hall software. Dan also mentioned hiring a payroll service. There was also discussion about combining or not combining the clerk and treasurer’s office and salaries.
Schedule Public Hearing for Ordinance Amendments– The Plan Commission report tonight indicated the Town would not be ready to schedule the hearing for at least two more months.
Adjournment– Dan Truttmann move to adjourn the meeting, Steve Hermanson 2nd. Motion carried. Meeting adjourned at 9:40 P.M.
Respectfully submitted,
Nancy Anderson, Clerk