Town of York
Special Board Meeting
Tuesday, May 19, 2020
Please Note: These Town Board meeting minutes are posted as draft-only to inform town residents of the topics addressed at the board meeting. These minutes are subject to review and possible revision at next month’s Town Board meeting and should not be considered official until they receive final board approval at that time.
The meeting was called to order at 7:30 pm. The meeting was held as a video conference on Zoom due to the COVID-19 pandemic. Chairman Steve Van Hout, 1st Supervisor Tim Czerwonka, 2nd Supervisor Steve Hermanson, and Clerk Heidi Hankley were present. Verification of proper notice was given.
Herthel & Farah Stephens- Driveway Permit- The board reviewed and discussed the driveway permit application and site plan materials provided by the Stephens and it appears that the plan meets the requirements set forth in the driveway ordinance. Steve Van Hout moved to approve the driveway permit application for Herthel and Farah Stephens for Lot 3, CSM 4015, Postville Rd; second by Tim Czerwonka. Motion carried.
Purchase of 2011 Volvo Excavator- Steve Hermanson looked at a Volvo excavator for sale by Aring Equipment in DePere. The excavator is 9 years old, has 6200 hours, and was recently traded in by a county highway department. Steve reported that the machine is in pretty good condition and he expects that parts will be available for quite a while. After negotiations, the final price came to $71,500, delivered, including two new buckets, and pre-sale servicing. Steve also requested the service record and manual. The machine is big enough to handle a 6-foot mower attachment. The cost estimate for the mower attachment from K&L Bobcat in Darlington is $13,600. Board members noted that this purchase would be a good long-term investment because the town could do work that is otherwise contracted out at a higher cost. Having the equipment on hand would also allow more flexibility in when the work is done.
Steve Van Hout made a motion to purchase the Volvo EW210C Wheeled Excavator for $71,500 from Aring Equipment and the 6-foot mower attachment from K&L Bobcat for $13,600; second by Steve Hermanson. Motion carried.
Treasurer Ann Carlson provided information in her absence and advised that the board should pay off the existing loan on the Ford F550 truck, use $50,000 from surplus savings, and obtain a new loan from the Bank of New Glarus to pay for the rest of the excavator. Steve Van Hout will work with the Bank of New Glarus to obtain the loan and pay for the excavator. The machine will be delivered later this week.
Steve Hermanson made a motion to give Steve Van Hout Power of Signature so he can complete the loan paperwork on behalf of the Town Board; second by Tim Czerwonka. Motion carried.
Adjournment- Steve Hermanson moved to adjourn the meeting; second by Tim Czerwonka. Motion carried. The meeting adjourned at 8:20 pm.
Respectfully submitted,
Heidi Hankley, Clerk