Town of York, Green County, Wisconsin
Minutes of Monthly Board Meeting
Tuesday, December 10, 2024
Please Note: These Town Board meeting minutes are posted as draft-only to inform town residents of the topics addressed at the board meeting. These minutes are subject to review and possible revision at next month’s Town Board meeting and should not be considered official until they receive final board approval at that time.
The meeting was called to order by Dan Truttmann at 7:01 pm. The meeting was held via video conference on Zoom and in person. Chairman Dan Truttmann, 1st Supervisor Travis Leonard, 2nd Supervisor Aaron Gifford, and Clerk-Treasurer Brenda Hackbart were present. Verification of proper notice was given.
Public Comment – Jason Rowley asked about accuracy of Land Ordinance map. Dan Truttmann stated the map was from the USDA and was the best method available.
Minutes of 11/12/2024 Town Board Meetings – Minutes were presented. Motion made by Dan Truttmann to approve the Board Meeting minutes with one correction; second by Travis Leonard. Motion carried.
Treasurer’s Report – The Treasurer’s Report was presented. Brenda Hackbart shared that the property tax bills are complete and Green County Treasurer had mailed them out; received IRS refund check from 2022; and will research why PILT funds are not in correct account.
Bills to be Paid – Report was presented with separate report for transactions. Brenda Hackbart stated the split between New Glarus and Blanchardville service districts was confirmed correct with Green County; and the fire and EMS payments will go out in January. Motion made by Dan Truttmann to approve bills to be paid as presented; second by Travis Leonard. Motion carried.
Patrolman’s Report – Lance Moen reported cutting brush; and hadn’t yet but will contact plumber to inspect toilet tank continuing to fill with sediment. Aaron Gifford reported being contacted by Adams township to use our equipment and/or patrolman to cut brush. Discussion by Board on options for renting equipment vs charging flat daily fee. Brenda Hackbart will verify insurance coverage concerns and report back to Board.
Plan Commission Report – Brenda Hackbart read John Knicker’s email: Plan Commission discussed input from public hearing with more examples of land divisions relative to new ‘draft’ ordinance; John contacting attorney to resolve details shared; no change to the draft ordinance anticipated; had forwarded the draft to Board for action; and Plan Commission discussed Vierbicher proposal for database support and track changes, but proposal needs revision yet.
Business Items-
- Brian Schlafli request for driveway refund: Board discussed status, answering Brian’s questions on if refund required before obtaining other permits; tabled refund request until driveway completed.
- Discuss policy on banked hours and vacation benefits: Board discussed need for implementing policy; discussed banked hours, overtime hours, vacation and holiday benefit options specific to patrolman and part time road crew workers. Clerk to prepare policy outline based on discussion points and present at January board meeting for approval.
- Board to set Caucus date: Brenda Hackbart clarified caucus must take place between 1/2/2025 and 1/21/2025. Board discussion on past caucus dates and upcoming Board meeting date. Motion made by Dan Truttmann to hold the Caucus on January 14, 2025 at 7pm; second by Aaron Gifford. Motion carried.
- Discuss participation in Green County Land and Water Conservation Dept’s well water testing: Dan Truttmann shared details from Green County’s email and on prior participation in well water testing. Discussion on process, participation costs and timing of samples; Recycling Center to hand out test kits to those who request them in advance; noting Clerk to deliver samples to Green County. Motion made by Dan Truttmann to participate in the well water sampling program and participate in the direct mailing of the postcards; second by Aaron Gifford. Motion carried. Dan Truttmann will contact Tanya from Green County as follow up to email.
- Discuss if action needed on draft Land Division Ordinance: Dan Truttmann shared there is more being discussed based on input received; noting current draft ordinance states fees are to be paid by applicant. Travis Leonard shared more scenarios to consider as incentives; noting intent to attend next Plan Commission meeting. Jason Rowley had questions about timber. April Prusia and Charlie Umhoeffer shared comments made at Plan Commission meetings on lot size and incentives. Aaron Gifford stated he has more scenarios for discussion at next Plan Commission. Additional discussion on next Plan Commission meeting date.
- Discuss Vierbicher service agreements:
- Subdivision & Platting Ordinance Building Site Mapping: Dan Truttmann explained this agreement wasn’t quite what we needed; will discuss with Tim Schleeper; and tabled service agreement at this time.
- Livestock Siting Facility Administrator: Dan Truttmann stated this was reasonable and more in line with the town’s intent. Board agreed more appropriate for outside party to administer rather than board members. Motion made by Travis Leonard to approve the Vierbicher service agreement for the Livestock Siting Facility Administrator; second by Dan Truttmann. Motion carried.
- Approve 2025 Budget: Brenda Hackbart noted updates made to both 2024 v 2025 budget comparison and condensed budget sheets now match what is in QuickBooks. Updated Recycling wages ledger account for 2025 budget to match 2024; noting will discuss wage increase at January Board meeting. Motion made by Aaron Gifford to approve 2025 Budget as presented; second by Travis Leonard. Motion carried.
Dan Truttmann stated he was contacted by recycling staff regarding holidays and number of staff for the Saturdays after holidays. Dan to discuss options with staff; noting would need to post notice on website and on all dumpsters if change in hours/days open.
Adjournment – Travis Leonard made motion to adjourn; second by Aaron Gifford. Motion carried. The meeting adjourned at 8:47 pm.
Respectfully submitted, Brenda Hackbart, Clerk-Treasurer